Replenishing inventory and managing multiple suppliers is a complex task that involves extensive data, expertise, and financial management. When businesses attempt to manually track purchase orders and monitor vendor pricing, they overburden staff with paperwork and increase the risk of critical errors in the supply chain.
However, choosing an inadequate software solution can actually raise inventory-related costs rather than helping to optimize this complicated process. This is why business owners need to find a reliable tool that can create visible results.
Zip Ordering is a data-driven solution that can help business owners to find their own optimal reorder point. By optimizing their inventory spending, organizations can increase the efficiency of the supply chain and maximize revenue.
Where Clarifi by Hotschedules Falls Short
Unfortunately, Clarifi by Hotschedules’s limited range of features can lead to poor inventory management. Furthermore, these short-term issues can spiral into long-term financial consequences for businesses.
Some of Clarifi by Hotschedules’s shortcomings include:
Poor Usage Visibility
Businesses need clear usage visibility on an annual, monthly, and even daily basis to accurately track their spending habits, purchase orders, and invoices. When organizations have limited insight, they fail to identify opportunities for cost savings and cannot find their optimal reorder point.
Complicated User Interface
Ordering inventory and communicating with vendors should be simple and take mere seconds. When software solutions like Clarifi by Hotschedules over complicate this process, it leaves more room for human errors, missing paperwork, and incorrect purchase orders.
Lack of Data-Driven Ordering
Purchasing inventory is an analytics-based operation. While the replenishment tactic will vary depending on the supply-chain model, it’s usually a matter of balancing supply and demand. When these decisions are not made with data in mind, it can lead to under or over-ordering, which can cause critical shortages or excessive spending.
Limited Vendor Catalog Integration
While severe disruptions in the supply chain may be rare, it’s often unavoidable. In order to minimize the damage to revenue and shorten the length of the disruption in the case of delayed or canceled shipments, businesses need quick ways to find backup suppliers. Without a comprehensive inventory management solution with an integrated vendor search function, business owners put themselves at a disadvantage when unexpected changes occur.
5 Reasons to Choose Zip Ordering
Zip Ordering is the trusted solution for countless successful businesses across a range of industries. With its focus on reducing inventory-related costs and increasing visibility into the supply chain, Zip Ordering can drastically improve the longevity and scalability of small to medium-sized businesses.
Some of Zip Ordering’s most beneficial features include:
1. Data-Driven Ordering
Zip Ordering streamlines the process of inventory ordering and vendor management. With the data-driven suggested ordering feature, businesses can instantly discover their optimal reorder point based on previous purchase orders, sales data, and invoices. By taking the guesswork out of the replenishment process, businesses can meet customer demands more appropriately and limit any unnecessary costs in their supply chain strategies.
2. Budget Tracking
Zip Ordering makes budget tracking simple by putting the order and usage patterns in the context of the organization’s actual costs incurred. This will allow users to gain a better understanding of how much an item or product is costing the business to aid in further product-development decisions.
The Reports page will also display all important totals and cost analyses for purchase orders, with the ability to filter the charts and graphs by product, supplier, and date.
3. Real-Time Management
Zip Ordering can track inventory movement in real-time to alert users whenever discrepancies or errors occur. The high order quantity alerts can prevent purchase order mistakes to ensure all orders placed are accurate. Alternatively, the low inventory alert will allow users to be notified when inventory quantities dip below suggested levels and be programmed to automatically submit new purchase orders. Furthermore, management will receive real-time alerts as soon as the purchase orders and invoices are received.
4. Customized Product Ordering Guides
With Zip Ordering, businesses can create custom product order guides to suit their supply-chain model whenever and wherever through the mobile application. Users can save time by consolidating all of the regular supplier orders into a single order guide. By adding all of the vendors and products they need, management can send off multiple purchase orders with one click of a button. For clear visibility, all price totals will be listed by the vendor and also by the total amount.
5. New Vendor Discovery
The new vendor search function is integrated into Zip Ordering for easy communication and research. Users can discover local vendors and request and download their catalogs in case an existing supplier is unable to deliver the goods on time or decides to raise their prices. Businesses can even search by product so they can see exactly who has the products in stock and send over a purchase order right away.